Reimbursable expenses

Easing the chore of expense reporting

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An app for precise and rapid reimbursement

The Zetadocs app for phones, tablets and desktops helps users capture travel and entertainment expenses at the time they are incurred, and managers approve them promptly.

Submit and approve in the app

Submit and approve in the app

Users capture and validate expenses via the Android or Apple (iOS) app, or in a desktop browser. They can submit a report in moments for approval. Managers get alerted and approve in the app, whether on the road or in the office.

Compliance to your company policy

Compliance to your company policy

You can set tolerance levels for each expense type to control travel and entertainment expenditure. Approvers will be warned about any overspend, and the hard limits you set will prevent staff from claiming for excessive bills.

Assistance with expense coding

Assistance with expense coding

Zetadocs helps users categorize expenses accurately to save you time correcting their coding and reclaiming VAT they missed. Approved expenses transfer automatically to your accounts software without your having to rekey them.

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Expense management in half the time

Halt at source out-of-policy spending and poor coding of expenses, resulting in fewer resubmissions, better satisfaction with finance processes and valuable time saved all round.

The app helps out

When it can, Zetadocs completes details about an expense automatically. If it recognises a supplier, it will set the expense type. It remembers company, project and department codes, as well as the driver's vehicle type and most recent destination.

VAT recovery

Zetadocs is smart enough to know which expenses can have VAT reclaimed. Expenses may be split for partial reclaims, such as combined employee and client entertaining. As a result, you will be spending less time on VAT checks and calculations, allowing you to do something more productive.

Easy to audit

Every receipt, every expense, every approval is recorded for audit and tax inspection. It’s all filed in the cloud securely, just moments away, with peace of mind for you that it’s all protected under the EU-US Privacy Shield Framework and supports your tax and GDPR compliance.

Download our datasheet for more information on this solution

Read more in our blog post on the four benefits of expense management in the cloud

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The critical expense management practices for SMEs and startups

These are specific practices you should be adopting to manage expenses on your SME or startup

Formulating an efficient expense management system based on the size of your business will ensure that your policies can adequately track and manage employee expenses, whilst still allowing for a happy and productive working environment on your SME or startup. 
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Recent news

This article describes the new features and other improvements in the June 2019 release of the Zetadocs Expenses service. Zetadocs Expenses ...

Action Fraud, the UK’s national reporting centre for fraud and cyber-crime, claims that nearly one in five businesses have been defrauded by an employee at some point. Claiming false travel and ...