Data privacy with Zetadocs
On 25 May 2018, a new European privacy law took effect. The General Data Protection Regulation (GDPR), establishes strict global privacy requirements governing how personal data is managed and protected whilst respecting individual choice no matter where data is sent, processed, or stored.
As part of your effort to comply with the GDPR, you will need to understand how the regulation defines personal and sensitive data and how those definitions relate to documents held by your business.
This page has been written to help Zetadocs administrators understand how they can secure access to documents stored in their Zetadocs electronic archive in network folders or in document libraries in SharePoint Server, or online in Office 365 using a combination of access permissions and multi-factor authentication.
Most business will have a legitimate interest to process documents that may contain personal identifiable information (PII). These businesses have a legal obligation to ensure that these documents are securely stored and that access to these documents are only by appropriately authorised staff whilst they have a business interest to do so.
GDPR requires you to implement appropriate technical and organizational security measures to protect personal data and processing systems. In the context of the GDPR, processing can mean any operation or set of operations, such as document capture, storage, retrieval, approval, delivery and destruction.