Expense management


for Microsoft Dynamics NAV


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Expense management designed by people like you


On the go expense capture and seamless integration with Microsoft Dynamics NAV
– Zetadocs Expenses for a smarter way of working.

Available anytime, anywhere

Available anytime, anywhere

Web and phone apps to take snapshots of receipts and enter expenses, for managers to sign off expense reports whilst on the go, and for claimants to check for themselves when their expenses are approved.

Designed for Microsoft Dynamics NAV

Designed for Microsoft Dynamics NAV

No rekeying required as approved expenses are recorded directly in NAV as purchase invoices or journals, with vendor, GL, dimension and tax codes already set – so the expenses are ready to reimburse or book to jobs.

Fast, accurate reimbursements

Fast, accurate reimbursements

Reimburse cash payments to staff quickly and efficiently, sparing them frustrating uncertainty and delays; pay for business mileage in private and company cars according to HMRC or IRS rules.

Better management of corporate credit cards

Better management of corporate credit cards

Reconcile payment card statements with ease by matching and creating expenses from card payments rather than entering every payment manually; it's faster for your finance team and for cardholders.

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A cloud solution that updates itself

A cloud solution that updates itself

Rapid to implement with no changes to standard NAV objects, no firewall changes, and regular automatic updates without requiring NAV upgrades.

Security and reliability for peace of mind

Security and reliability for peace of mind

Secure access to a scalable cloud service in the Microsoft Cloud that’s designed for reliability and compliance with forthcoming GDPR obligations.

Puts you in complete control

Puts you in complete control

Set policies for reasonable travel expenses, ensure VAT is fully reclaimed and simplify audits with immediate access to digital receipts and every expense detail.

Expert advice when you need it

Expert advice when you need it

Our support teams in the UK & US can explain how Zetadocs Expenses will handle your business processes, and provide advice on how best to move on from spread sheets for expenses.


Finally, expenses software that 

works as hard as you do.


How it works

Created to meet the needs of companies just like yours, Zetadocs Expenses is
simple to use and instantly accessible via our mobile app or the web.

Read more detail in our datasheet

Zetadocs Expenses t&e policy reimbursement receipt report management
1.

Capture

No matter where you are, accessing Zetadocs Expenses is easy. Use our mobile app or any browser, on any device.

Expense reports are completely paperless, simply snap a photo of your receipt.

Zetadocs Expenses t&e policy reimbursement vat mileage receipt report management
2.

Submit

Collect together in moments your expenses for reimbursement and those charged to your corporate credit card, and submit as an expense report for approval. It couldn't be more straightforward.

Use a phone, tablet or PC – there's nothing to set up and no server to manage.

Zetadocs Expenses t&e policy reimbursement vat mileage receipt report management
3.

Approve

Zetadocs Expenses checks expense limits so you don't have to. Managers are notified automatically to approve expense reports.

The finance team makes a final check before approved expenses get transferred to the financial system.

Zetadocs Expenses t&e policy reimbursement vat mileage receipt report management
4.

Reconcile and reimburse

Integrating seamlessly with Microsoft Dynamics NAV, Zetadocs Expenses ensures that expenditure is recorded using the expense categories and cost codes used in your business.

Checked expense reports and reconciled credit card statements are exported automatically to NAV, saving time rekeying and giving staff visibility of the process to get expenses reimbursed.

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Features

Expenses with photo receipts As you incur an expense, enter it on your phone and snap a photo of the receipt. Saves time and nothing gets forgotten when the time comes to submit your expense report.
Submit on any device It’s a fully paperless system. Gather up expenses in moments to submit as a report to your manager, then track the approval on your phone or PC so that you stay informed.
Car mileage For convenience and accuracy, mileage claims based on journey distances are calculated using the allowable rates or dual band rate for each engine size set by the finance team.
Company cars Detailed vehicle reports automatically separate monthly personal and business miles from total miles, and collect the fuel expenses with receipts for accurate financial reporting.
Policy enforcement Expense type limits control allowable expenditure, either with warnings for approvers or by preventing expense reports from being submitted. Greater control saves time for approvers and the finance team, and helps reduce expenditure.
Multi-currency An expense can be entered in any currency, with automatic currency conversion for speed and accuracy.
Approve on browser or phone Managers get emails for any expense reports needing approval. Just click through to review reports with visual indicators for any expenses with policy warnings.
Overdue reminders Reminder emails chase in late approvals, helping streamline the expense management process and saving your finance team time.
Finance team Expenses approved by managers can be checked on screen by the finance team. Expense reports are then exported automatically to NAV, saving time rekeying and improving visibility to staff of reimbursements.
Reclaiming VAT Separation of VAT into NAV Posting Groups aids compliance with tax regulations and assists VAT recovery on expenses and VAT on business mileage for UK companies to bring tangible savings.
Total visibility Status screen provides visibility to the finance team of each expense report in the system, plus reports can be saved to file for analyzing different sets of expenses.
Credit card reconciliation Export of justified card transactions saves time rekeying each statement line into NAV.

Zetadocs Expenses is the smarter way to manage expenses

Book a personal demo or watch the video.

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Recent news

This article describes the new features and other improvements in the February 2018 release of the Zetadocs Expenses service. Zetadocs Expenses ...

Another year, another new NAV release and another new version of Zetadocs. Today, we announced that Zetadocs for NAV version 10 is available now; another major milestone of which we are very ...