Expense management for better business,

designed by people like you

On the go expense capture and seamless integration with your financial system
- Zetadocs Expenses for a smarter way of working.

Zetadocs Expenses t&e policy reimbursement mileage receipt report management
Faster finance
Expenses can be submitted and validated ahead of submission from any device at any time. Photo receipts and automatic reminders ensure nothing gets lost or forgotten.
Zetadocs Expenses t&e policy reimbursement mileage receipt report management
Complete control
Easily apply company spending policies, limiting excess expenditure. A role-based approach helps delineate workflow, understand bottlenecks and speed-up processing.
Zetadocs Expenses t&e policy mileage reimbursement receipt report management
Reduce expenditure
Costs are kept to budget as company policies per spending type can be enforced. Separation of sales tax improves value added tax (VAT) recovery on expenses and business mileage.
Zetadocs Expenses t&e policy reimbursement receipt report management mileage vat
Seamless integration
Great integration with finance software such as Microsoft Dynamics NAV means the end of rekeying, saving valuable time as only clean checked data is automatically exported.
Parallax image for How it works

How it works

Created to meet the needs of companies just like yours, Zetadocs Expenses is
simple to use and instantly accessible via our mobile app or the web.

Read more detail in our datasheet

Zetadocs Expenses t&e policy reimbursement receipt report management


No matter where you are, accessing Zetadocs Expenses is easy. Use our mobile app or any browser, on any device.

Expense reports are completely paperless, simply snap a photo of your receipt.

Zetadocs Expenses t&e policy reimbursement vat mileage receipt report management


Collect together in moments your expenses for reimbursement and those charged to your corporate credit card, and submit as an expense report for approval. It couldn't be more straightforward.

Use a phone, tablet or PC – there's nothing to set up and no server to manage.

Zetadocs Expenses t&e policy reimbursement vat mileage receipt report management


Zetadocs Expenses checks expense limits so you don't have to. Managers are notified automatically to approve expense reports.

The finance team makes a final check before approved expenses get transferred to the financial system.

Zetadocs Expenses t&e policy reimbursement vat mileage receipt report management

Reconcile and reimburse

Integrating seamlessly with Microsoft Dynamics NAV, Zetadocs Expenses ensures that expenditure is recorded using the expense categories and cost codes used in your business.

Checked expense reports and reconciled credit card statements are exported automatically to NAV, saving time rekeying and giving staff visibility of the process to get expenses reimbursed.

Finally, expenses software that 

works as hard as you do.

See the software in action

Are you looking to save time, gain control and reduce costs?
Watch a recording of a live demonstration of the software in action now.

Watch now


Let us explain more

Can't wait for our next webinar to see Zetadocs Expenses live and have your questions answered?
Let us give you a personal demo over the internet.

Contact us


About Us

Equisys has over 60,000 customers in more than 100 countries, served by an international partner network of distributors, VARs, resellers and ISVs.

Read more.


We create expense and document management software that helps companies save time and costs, improve customer service and reduce their carbon footprint. Equisys products stand out by being simple to install and manage, reliable and great value - backed by outstanding service and support.

Our experience of Microsoft Dynamics NAV (previously Navision) runs over a decade. In 2007 we introduced Zetadocs for NAV, one of the first NAV add-ons to achieve Certified for Microsoft Dynamics accreditation. Zetadocs is now well established as the richest suite of business process add-ons for NAV. We are a Microsoft Gold partner, chosen to work with Microsoft to provide cloud-based document management for users of Microsoft Dynamics NAV.

Reselling partners

If you are a Microsoft partner interested in supplying Zetadocs Expenses to your customers, then let's talk.

Find out more


We supply Zetadocs Expenses via Microsoft’s NAV resellers in the UK and North America. We will provide sales and technical training for your team, as well as marketing and pre-sales support. We will help you through every step of the sale and afterwards to help ensure that each project results in a happy and satisfied customer who is benefiting from the commercial advantages that our software brings.

Contact us

Microsoft Partner
Microsoft Dynamics

Recent news

What’s new in Zetadocs Expenses December 2017 update This article describes the new features and other improvements in the December 2017 release of the Zetadocs Expenses service. Zetadocs Expenses ...
NAVUG Summit 2017 highlights Last month our global Equisys team travelled to Nashville, Tennessee to attend, exhibit and present at the NAVUG Summit 2017. It was an eye-opening event, bringing together over 1000 NAV users from ...