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What’s new in Zetadocs Expenses February 2021 update

Improvements to payment card reconciliation

Gareth Williams

This article describes the new features and other improvements in the February 2021 update of the Zetadocs Expenses service.

Zetadocs Expenses

Release date and version

Service

February 11, 2021 (version 3.4.21029)

Apple (iOS) app

February 11, 2021 (version 3.4.21029)

Android app

February 11, 2021 (version 3.4.21029)

Extension for Business Central

December 7, 2020 (version 1.2.20326)

Included in version 3.4.20328 of the Zetadocs Expenses Connector download for on-premises Business Central systems.

Available on Microsoft AppSource for Microsoft hosted cloud systems within ten working days of this release date.

Not updated in this release

NAV Server Components

December 7, 2020 (version 3.4.20307)

Included in version 3.4.20328 of the Zetadocs Expenses Connector download.

Not updated in this release

Reporting Template

April 5, 2019 (version 1.0)

Not updated in this release

Changes in this update

Quality and performance improvements

This update includes a number of quality and performance improvements, including the following:

Matching approved expenses to card payments

You can configure Zetadocs Expenses so that users with company cards can submit expenses for approval before the card transactions have been imported.  This avoids a delay in submitting card expenses but requires the cardholder to enter the payment amount manually.

If the amount entered for an expense is incorrect, the finance processor can spot and correct this at the end of the month when they reconcile the card transactions using a Payment Card Report.  However in some circumstances the adjustment process did not work correctly, resulting in the processor being unable to adjust the amount for an approved expense and the report total being displayed incorrectly.

These issues have been corrected in this update.

Additional upgrade steps

Extension for Business Central

Customers using the extension with a Business Central public cloud system should update this from Microsoft AppSource.  Updates are typically published on AppSource within ten working days of release for systems using the current version of Business Central.  Updates for older versions of Business Central may also be available, depending on the Microsoft support and update policy at the time of release.  You can check whether the update is available for your system by comparing the AppSource version number with the version number listed above.

Customers using the extension with a Business Central on-premises system can download the extension from the Equisys software updates page, as part of the Zetadocs Expenses Connector download package.

To upgrade from an older version of the extension please contact your Business Central reseller, or contact Equisys for further assistance if required.

This release is compatible with previous versions of the Extension for Business Central.

NAV Server Components

Customers using Zetadocs Expenses with an NAV Server system can download the NAV Server Components from the Equisys software updates page, as part of the Zetadocs Expenses Connector download package.

To upgrade an NAV system which is using an older version of the NAV Server Components, follow the instructions in this technote.  Please contact Equisys for further assistance if required.

This release is compatible with previous versions of the NAV Server Components (versions 3.3.18178 and later).

Reporting Template

There is no update to the PowerBI Reporting Template with this release.

Mobile apps

Installed mobile apps will be updated automatically on mobile devices where this is enabled.

Known issues with released features

Matching transactions after Payment Card Report approval

If an expense is matched to a Payment Card Report transaction after the report has been approved, the expense will not be marked as approved and will not be exported to Business Central.  This can happen if the finance processor edits an approved report, or if a report is approved with unmatched transactions. 

We will be removing the option to match or unlink transactions on a Payment Card Report once the report is approved, so that this report behaves like an Expense Report.  In the meantime finance processors should ensure that they do not approve the Payment Card Report until the matching/reconciliation process has been completed, and should not edit Payment Card Reports after they have been approved to match additional transactions.

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