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Equisys produces software packages for document production and delivery, including the award winning Zetafax network fax server and acclaimed Zetadocs PDF software that creates and emails personalized PDF documents

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Equisys enhances security of business documents with Zetadocs PDF 3

Highly acclaimed document production and delivery software automatically converts email attachments to secure PDF files for instant sending

Equisys, the developer of software for document production and delivery, is pleased to announce the release of the latest version of its network capable PDF software, Zetadocs PDF 3.

Zetadocs PDF 3 can be used to merge any number of business documents into a single PDF file that can be emailed instantly to multiple recipients.

One of the most useful new features of Zetadocs PDF 3 is the Outlook Add-in, which lets users create PDFs instantly and automatically 'on the fly' when sending Microsoft Office attachments directly from within Microsoft Office Outlook.

The Outlook Add-in allows multiple Office documents to be merged together. It can, for instance, convert Microsoft Word and Excel documents and merge them to the same PDF document.

Business documents that are created using Zetadocs PDF can be password-secured by default to prevent unauthorized editing, printing or opening by recipients. This gives the document originator control over the distribution and readership of the document, and added peace of mind, especially if the document contains sensitive, confidential, legal, commercial or personal information.

As well as offering secure email delivery, Zetadocs PDF 3 includes a new 'Scan-to-PDF' feature which lets users transform paper documents into PDF files through a scanning interface.

"With Zetadocs PDF 3, we can now offer businesses the ability to create, deliver and manage documents in one single interface," said Chris Oswald, CEO of Equisys. "What sets Zetadocs apart from other systems is its versatility - the fact that it allows users to build, send, store and retrieve their documents as PDFs using networked resources stored in a central location. The pre-defined templates can save businesses many hours of time by improving the whole way documents are managed".

Zetadocs can be integrated with other applications e.g. CRM / Accounts packages to automate the production of batches of business documents from these systems for sending by email and fax.

Zetadocs PDF 3 feature and benefit summary

Zetadocs PDF solves a range of everyday document production problems faced by businesses in the normal course of business. Its core value is in automating, speeding up and reducing the costs of document production and delivery.

Business problem	Zetadocs benefit	Zetadocs supporting feature
Concern about document security	Zetadocs lets users send any type of business document securely, eliminating the risk of modification or copying by recipients	Automatic conversion of Microsoft Office email attachments Template-driven document automation lets users build and send PDF documents automatically as emails using pre-set specifications Parts e.g. specific pages of entire documents can be sent

Slow and inaccurate customer service	Saves time so customer issues are resolved faster Standard document format ensures consistency Central document management ensures use of current version	Multi-part documents can be assembled and delivered quickly from resources stored on network Template-driven process automatically creates PDF file to a pre-set specification Pages can be arranged in specific order according to customer requirements Personalized email can be added to the message Automatic archiving records customer communication accurately in a central location

Wasted time spent on searching for document	Time spent searching for important documents is reduced Employee productivity is improved	Allows fast access to important documents e.g. Terms of Business, stored in shared network libraries Automatic archiving records customer communication in a central location

Increasing support requirements	Minimal deployment, training and management overhead	Outlook add in means that users work with the desktop productivity tools already in use within your organisation WYSIWYG user interface is intuitive to use and requires no minimal training Centralized deployment and user management keeps Network Administrators overhead low

Increasing cost of production and delivery of paper documents	Virtually eliminates document production costs	Ability to integrate with ERP and CRM systems enables automatic sending of batches of documents such as statements, invoices and personalized info packs by email and fax Automatic archiving reduces paper storage costs

Incompatible format of received files can inconvenience recipients	Recipients do not require access to the authoring application	Documents from different applications can be combined into a single PDF file and forwarded to other users Faxes can be sent to recipients with no access to a computer Scan-to-PDF feature allows paper documents to be converted and managed within Zetadocs

About Equisys

Equisys produces software packages for document production and delivery, including the award winning Zetafax® network fax server and newly acclaimed Zetadocs® PDF software that creates and emails personalized PDF documents.

Our software products are designed for small and mid-market businesses, and for departmental use at multinational companies. They stand out from the competition by being simple to install and manage, reliable and great value - backed by outstanding service and support.

We have over 60,000 customers, in more than 100 countries, who are served through an international partner network of distributors, VARs, resellers and ISVs.

Our market leading fax server, Zetafax, speeds the flow of critical business documents by enabling users to send and receive faxes on their PCs. It integrates with ERP, CRM, accounting and other applications for automated faxing from those systems, providing auditable records of fax communications.

Zetadocs helps users work smarter by creating and emailing PDF documents, streamlining business processes to remove tedious manual procedures and help companies improve the service levels they offer.

Equisys was founded in 1987 and has offices in London, UK and Atlanta GA, USA.