Document Dynamics

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Working from home with the cloud

Working from home with the cloud

Rachel King

According to the Office for National Statistics (ONS) the number and proportion of people who mainly work from home has generally been increasing over time – from 4.3% of the 32.6 million workforce in 2015 to 5.1% in 2019. That’s around 1.7 million people and another 8.7 million said that they worked from home at some point.

In April 2020, due to the unprecedented impact of the Coronavirus and the social distancing measures, the ONS has reported that the number of homeworkers has jumped up to an incredible 49.2%!

As we now begin to emerge from lockdown, many of us are wondering what the working landscape will look like once rules are fully relaxed. Many people are thinking that COVID-19 could permanently shift working patterns as companies are forced to work remotely and demand for working-from-home from employees increases.  

With the biggest uptake of people working from home ever due to COVID-19, why not use this as the perfect opportunity for you to review how you are working within your organization?

The new ‘normal’

These changing attitudes and increased awareness of cost-saving opportunities due to COVID-19, mean the number of people working from home is expected to continue its upward trend this year.

“Employees around the globe are not at their desk 50% to 60% of the time! That’s a huge waste of space and money.” KATE LISTER, PRESIDENT OF GLOBAL WORKPLACE ANALYTICS

With this in mind, we think now is the perfect opportunity to review how your organization is using document management systems to make remote working more convenient, secure, and efficient for employees.

So, ask yourself now…Are you using a document management system that is saving you time, money, and improving your service levels?

If the answer is ‘no’ and you are still using paper-based processes, or you’re not sure, and you want to find the perfect solution, then consider Zetadocs Express - our foundation document management module.

Part of the Zetadocs suite, Zetadocs Express works with Microsoft Dynamics 365 Business Central and NAV to help customers reduce costs and enhance business processes by allowing electronic delivery of documents, and offers quick and easy storage online.  

Here are the key features of our Zetadocs Express solution:

Drag & Drop

The system has powerful drag and drop capabilities to build a searchable and secure document archive. Any file, email or attachment can be moved onto a record in Business Central or NAV where it is archived electronically.

These tools can be migrated to newer versions of NAV, when upgrading to the paid-for editions, which also provides you with more powerful document management capabilities.

Save & Send

A Business Central or NAV report can be easily saved as a PDF and forwarded on to a recipient.

Electronic Archive

Documents can be easily stored in a SharePoint Server, in network folders or Office 365’s SharePoint Online to match the archiving needs of your business.

Give Zetadocs Express a go

If you are a new customer, you can have up to four users on a no license charge agreement for Business Central and NAV 2009 SP1 or later. That’s no additional charge! This is a bonus if you are currently struggling with your cash flow.

And if you ever need technical help, web-based support is also available, which includes a range of technical 'How to' guides, software updates, and fixes for known issues. These can be found in our Knowledgebase.

What if I have 5 or more users?

Zetadocs Express is available for up to 4 users. If you would like to add more drag and drop users, or require additional features, then the Zetadocs Express upgrade option is for you. For more information, you can contact our team who will assist you. 

Now is the time to replace paper-based processes with software to suit you

Regardless of whether or not we slide into another recession as a result of Covid-19, the experience is already causing employers to rethink the “where” and “how” of work. And with more people working remotely from home than ever, it has never been more important to have the tools and resources to work flexibly and efficiently.

By using Zetadocs Express as a document management system, you will save time, money, improve your service and reduce your carbon footprint – great all round!

To find out how our Zetadocs suite, including Zetadocs Express, can help you, contact our expert team who are ready to help you.

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