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Advantages of automatic order matching with Zetadocs AP Automation

Advantages of automatic order matching with Zetadocs AP Automation

How AP automation gives you immediate time savings and more control over payments

Chelsea Andersson

In the fast-paced world of business, efficient financial operations are critical to maintaining a competitive edge.

One area where significant improvements can be made is in the process of order matching. Traditional methods often involve manually matching invoices to purchase orders and receipts, which can be time-consuming and prone to errors.

Zetadocs AP Automation offers a digital solution that enables automatic order matching, providing a range of benefits that streamline processes, enhance accuracy, and strengthen vendor relationships. For a quick overview of the benefits, download this infographic.

Accurate payments

One of the many advantages of automatic order matching is the increased accuracy it brings to the payment process.

By verifying invoice line amounts against purchase orders and receipt lines, companies can minimize the risk of human errors occurring, and ensure that the amounts on invoices align precisely with the corresponding purchase orders and receipts.

This automation streamlines processes, speeding up the entire workflow and enabling faster processing of invoices. Reliable and timely payments foster better relationships with vendors and mean companies can take advantage of any early payment discounts on offer, improving cash flow and overall financial health.

Payment control

Effective payment control is crucial for maintaining financial integrity and preventing losses due to fraud or errors.

Zetadocs AP Automation enhances control through a robust three-way matching system that improves transparency by providing instant on-screen visibility of all orders and receipts related to an invoice. This allows companies to easily track and verify transactions, ensuring that only legitimate invoices are processed.

Payments are made only upon the confirmed receipt of goods or services, which helps prevent premature or erroneous payments. Additionally, automatic order matching detects duplicate, erroneous, or fraudulent invoices, protecting the company from potential financial risks and ensuring compliance with internal policies.

Time savings

Manual matching of invoices with purchase orders and receipts is not only tedious but also diverts valuable employee time from more strategic tasks.

Zetadocs AP Automation saves time by completing the matching process quickly, automatically and with high accuracy, reducing the workload on accounting staff. This automation contributes to more timely and accurate financial reporting, which is essential for effective decision-making and strategic planning.

Additionally, with the time saved, employees can redirect their efforts towards higher-value tasks that drive the business forward, such as financial analysis, strategy development, and improving customer and vendor relationships.

Automate your order matching

Implementing Zetadocs AP Automation for automatic order matching offers multiple advantages, from enhancing accuracy and efficiency to providing better control over payments and saving valuable time.

By leveraging these benefits, businesses can not only optimize their financial processes but also build stronger relationships with vendors and focus on strategic growth initiatives. In an era where precision and speed are paramount, automatic order matching is an indispensable tool for any forward-thinking organization.

For more information on Zetadocs AP Automation, book a free demo now.

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