Using a comma delimited distribution list (CSV file)
Zetafax allows the use of an external data source to address faxes in a fax shot, mail shot, or fax broadcast. This can be achieved by using a data source file which is in CSV (comma delimited) format. Most applications allow you to save database records into CSV format.
Your CSV text file should contain the following three columns (fields):
•Full name of recipient - optional
•Organization name - optional
•Fax number - required
Note: The order of the columns in your CSV file does not matter, these will be matched up at a later stage.
Sending a fax using a CSV list
Prepare your CSV list as described above and follow these simple steps:
•Prepare the document you wish to send and print it using one of the Zetafax printer drivers.
•From the Zetafax Fax Wizard Recipients dialog box, click Address book….
•From the dialog box shown below, select Import text file… from Data source.
•Find and select the CSV text file that you require and click OK.
•You will now be required to match up the columns in your CSV file to the relevant fields in Zetafax. The first record in your CSV file will be shown; this often contains the field names and can be ignored by selecting the option Skip first record in file.
•Once you have finished click OK.
•You will now be taken back to the Zetafax Address book dialog box. Your CSV records will be listed and can be searched and selected in the same way as recipients in the Zetafax address book.
Note: Selected recipients will be automatically split into groups of 50. Each message line in your Zetafax Client will represent each group of 50 recipients.
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