Discover THE BEST AP Automation solution for Business Central
What sets Zetadocs apart from the rest (with bonus webinar access!)
If you’re reading this blog post, the chances are you’re already aware of how AP automation is transforming how businesses handle their invoice processing.
Traditional, time-consuming manual tasks are being replaced with efficient, automated workflows that minimize the need for tedious data entry, reduce errors, and speed up the whole process.
By eliminating reliance on paper-based and manual methods, AP automation solutions create a more streamlined and organized approach to processing invoices. It not only improves accuracy but also helps businesses maintain better relationships with vendors by ensuring timely payments.
For companies using Business Central, selecting the right AP automation solution makes all the difference in optimizing this process. In this article, we’ll explore what the best AP automation solution should offer you – and why Zetadocs is the right choice to make.
The challenge of the traditional AP process
Finance teams often find themselves overwhelmed by time-consuming and manual tasks such as entering data into their ERP or finance system, securing approvals or looking for documents. These manual steps are frustrating and can lead to inaccuracies that then lead to delays. An outdated manual approach often results in misplaced documents or overlooked payments and fines, further complicating vendor relationships. As workloads grow, it becomes increasingly difficult to manage these processes effectively, leaving little room for addressing more strategic priorities.
The solution you need
Zetadocs AP Automation accelerates invoice processing on Business Central. It brings together smart invoice capture, automatic order matching and simple invoice approval in a way that feels natural inside Business Central. Everything works as one streamlined process. There are no disconnected tools or duplicated effort - just a smoother, faster way for AP teams to process invoices.
Whilst features such as automated data entry and 3-way PO matching are crucial in any good AP automation solution, what makes Zetadocs stand out from any other choice in the market? Let’s dive into it.
Flexibility to fit your needs
One of the biggest strengths of Zetadocs is how flexible it is. The standard invoice extraction functionality works well for most businesses, but if you need to tweak how data is captured, previewed, or posted into Business Central, you can. Custom field extraction lets you shape the process around your own requirements rather than forcing you into a rigid workflow.
Traditional Optical Character Recognition (OCR) solutions often require a separate template for each supplier invoice format to be created. If a vendor changes their layout, the template would need to be updated. Zetadocs, however, uses AI-driven document capture technology and does not require users to create, test, or maintain vendor-specific templates. You can set up vendor‑specific rules if needed, but this is not required. So, for example, if the invoice for a particular vendor(s) needs to be handled differently – such as auto‑receipting of line items or auto‑posting – this is simple to do. Many companies never need to touch these vendor rules, but it’s reassuring to know the option is there.
And because every finance team works differently, Zetadocs also supports screen personalization. Users can tailor what they see, focus on the details that matter, and work more efficiently.
In short, Zetadocs adapts to your processes, not the other way around.
Expert support
Choosing AP automation isn’t just about the software - it’s about the support behind it. With Zetadocs, support doesn’t stop at go‑live. You get ongoing, responsive support from our specialists in the US and UK, who understand both the product and the finance process it supports.
As your business evolves, the system evolves with you. Updates, enhancements and guidance are all part of the journey. Training is available whenever your team grows or changes, making onboarding smooth and low‑stress.
Reliable support means reduced risks, fewer bottlenecks and a more confident AP team. It’s something we take seriously, and it’s a big part of what sets Zetadocs apart.
Predictable pricing
Zetadocs stands out by offering a simple and competitive pricing structure that eliminates the uncertainty often associated with other solutions.
Zetadocs pricing is based on a fixed cost per page, and not by the number of invoice lines. So, your invoice can have 2 or 200 lines, and it won’t cost any more.
With a predictable pricing model, businesses can allocate budgets more effectively without worrying about unexpected charges or fluctuating fees. This approach ensures financial predictability, making it easier to plan for both short-term and long-term expenses related to AP automation.
Document management
Our solution improves document accessibility by offering SharePoint archiving, ensuring that financial records are organized and easy to retrieve when needed.
Your documents are stored in a SharePoint library that is not only well-organized with an efficient folder structure, but also searchable by anyone in your company, rather than just those with Business Central licences. This improves visibility and audit-readiness, plus avoids bloating your Business Central database that can impact system performance. It also means you can leverage your existing investment in SharePoint and minimize additional document storage costs.
Summary
Zetadocs AP Automation offers a practical and dependable solution for businesses aiming to streamline and accelerate their accounts payable processes in Business Central.
Its ability to address inefficiencies and reduce reliance on manual methods make it an essential tool for improving operations. But don’t just take our word for it; this is what one of our customers, Mike Campbell, CFO of Block 22, had to say on the solution:
“Zetadocs has streamlined our accounts payable. By removing the need for paper-based processes, the solution has saved us a considerable amount of time. I highly recommend it as a solution.”
By automating time-intensive tasks and providing a user-friendly platform, businesses can simplify their workflows and focus on more impactful priorities.
Zetadocs offers the functionality you would expect from an AP automation solution. What sets it apart, however, is the combination of being able to tailor the solution to your requirements, access to our expert support, a transparent and predictable pricing model, and additional document management features. These make it the best AP automation solution for Business Central.
If you are interested in learning more about Zetadocs AP Automation, please book a demo today or check out our range of available resources. Or, you can watch the webinar 'Discover the BEST AP Automation solution for Business Central' here: