The key features of Zetadocs PDF
PDF creation
| • | Create and send Acrobat compatible PDF documents from any application that prints. |
| • | Drag and drop files to Zetadocs PDF printer to convert single or multiple documents. |
| • | Print from Office applications, including Word, Excel, Powerpoint and Outlook. |
| • | Send PDF documents directly to email recipients. |
| • | Save PDF documents to disk for publishing to intranets or web sites. |
| • | Maintain document integrity by specifying PDF security features such as allow printing, content extraction and password protection. |
| • | Create searchable PDFs so that information can be retrieved quickly and simply. |
| • | Password protect PDFs using 40-bit and 128-bit encryption to prevent unauthorized viewing. |
| • | Merge multiple existing PDFs into a single document without losing properties such as typefaces. |
| • | Compact PDF file size means documents created using Zetadocs are quick to send and download. |
| • | Automatically apply unique page numbers (Bates Stamps) to outbound documents. |
Zetadocs PDF interface
| • | Combine documents from multiple sources such as Microsoft Word and Excel into a single PDF. |
| • | Apply stationery like business letterhead to enhance the look of your documents. |
| • | Build PDF documents using a WYSIWYG image of what your recipient will see. |
| • | Quickly convert documents to a single PDF and send them using Microsoft Outlook. |
| • | Document Explorer shows lists of documents printed to Zetadocs and that are waiting to be sent. |
| • | Resend option allows documents to be resent easily. |
| • | Reading pane allows you to view your document in detail, at different resolutions. |
| • | Thumbnail view helps you navigate around your document and modify page order. |
| • | Drag and drop pre-saved stationery or attachments from the Accessories Window to build your document. |
| • | Filter Accessories by type to allow fast access to specific document types. |
| • | Preview window allows you to preview thumbnails of stationery and attachments before applying them to your document. |
| • | Remove stationery and delete page to remove unwanted changes. |
| • | Outlook Address Book integration enabling quick retrieval of lists for message addressing. |
| • | Assistant Pane provides context sensitive help on how to use Zetadocs. |
Document automation
| • | Print and send documents as PDF by email or fax (optional) with a couple of mouse clicks, saving time on document production. |
| • | Combine with Microsoft Word's Mail Merge or other report writers to send PDF documents singly or in batches. |
| • | Personalize PDF documents for each recipient, sending specific, tailored information to each individual as required. |
| • | Specify which stationery, attachment or template to use under program control. |
| • | Specify email message body text, subject line and recipients in "To", "Cc" and Bcc" fields. |
| • | Microsoft Office add-in allows users to add automation commands automatically. |
| • | "Copy automation" command enables error-free set up of document automation commands. |
Document template properties
| • | Templates allow properties of document types to be specified, such as always add conditions of sale and company stationery for quotations. |
| • | Document template creation wizard makes it simple to create and share document templates, saving time and ensuring consistent corporate image. |
| • | Electronic stationery can be applied to document templates and modified easily. |
| • | Single or multiple attachments can be saved in the system for quick access and re-use, saving time. |
| • | Define email message body and recipients: a standard email covering message can be applied in a document template, saving time. |
Microsoft Office integration
| • | Preview, overlay and combine documents from Office before sending via Outlook. |
| • | Full sent message audit trail using Microsoft Outlook/Microsoft Exchange Server means sent items can be quickly retrieved and resent. |
| • | Integration with Microsoft Outlook address books allows for direct lookup and retrieval of addressee information. |
Multi-user features
| • | Standard documents such as stationery and attachments can be stored on the system for fast access by network users. |
| • | Shared stationery, attachments and document templates can be managed centrally by Network Administrators or Business Managers to ensure documents comply with best practice and consistent corporate image. |
| • | Personal documents are protected using file system security. |
Related Topics:
What Zetadocs can do for you
Features of Zetadocs PDF
Benefits of Zetadocs PDF
Key benefits of Zetadocs PDF