New Group

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Zetafax allows you to define address book groups, which make it easy to send one fax to a number of people or organizations.

 

Each group can contain up to 50 individuals, or references to other groups.

 

Groups are identified by an @ prefix in front of their name.

 

Groups can be stored in either the private address book or network address book.

 

To create a group

 

•On the Server tab, click New Group.

•The Group Edit dialog box is displayed to allow you to define the group.

•Specify a name for the group. Select Private or Network to specify which address book to use for the group.

•Enter a description of the group in the Description field.

•Select each entry you want to add to the group by typing the first few letters of its name, selecting the entry in the list, and then clicking the Add to list button.

 

Note: That if you add another group to the group, that group should not itself contain any groups.

 

•When you have specified all the members for the group:

•Click the Add button to create the group.

•A dialog box will confirm that the group was created successfully.

•Click the OK button on the dialog box to return to the Group Edit window.

•Click the Quit button to close the Group Edit window.

 

 

To edit a group

 

•On the Server tab, click Search.

•In the Address Book Search dialog box select Search by Group.

•The list of the available groups will be displayed.

•You can then add a new group, or edit or delete an existing group, in exactly the same way as for other address book entries.

 

To send a fax to all members of a group

 

In the Zetafax Fax Wizard Recipients dialog box click the Address book. button to display the Address Book dialog box.

 

•Select Search by Group.

•Select the group you want to use in the list of entries and click the Add to list button.

•Click the OK button to close the Address Book dialog box.

 

The group name and description will be displayed in the List of recipients box, followed by the individual recipients in the group:

 

@Committee Steering committee members

 Joe Black, Runbolds (01234 56768)

 Susan Smith, Smith and Sons (0321 6547)

 Eileen Morris, Steelsen (09876 5432)

 

•Click the OK button to send the fax.

 

Note: When sending a message to a group of recipients only one entry will appear in your Outbox window.