How do I archive my messages?

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You can archive messages you have received to a folder on your hard disk by using the following simple procedure:

 

•Create a folder for the archived faxes; for example you could call it My  faxes.  

•Select it in the Folder List window.

 

This will display its contents in the List view and Preview Pane.

 

To archive a received message

•Select the message you want to archive in the Inbox window. On the File menu, click Save As.

•The Save As dialog box will be displayed to allow you to save the fax with a specified filename, and with the option of saving the transmission report with the fax:

 

 

•If necessary, edit the filename to give the fax a unique name.  

•Select Save transmission report to save a copy of the transmission report with the fax.

•Enter a description of the fax to help you identify it at a later date.

•Click the Save button to save the fax.

 

The fax will be displayed in the List view and Preview Pane in the folder you created.

 

•The fax will automatically be deleted from the Inbox window.

 

To archive a sent message

•Select the message you want to archive in the Outbox or Sent Items window. On the File menu, click Save As.

•The Save As dialog box will be displayed to allow you to choose what information you archive.

 

Since you probably have an original document for the sent fax, the Save As dialog box gives you the option of saving just the transmission report instead of the complete fax image file.

 

•Select Save transmission report only.

•Give the fax a unique filename.

•If required, edit the Description field to help you identify the fax at a later date.

•Click the Save button to save the fax.