Specifying user defaults in Outlook

After the Zetafax extensions have been installed and the email client software restarted, each email user can specify default message option settings for each fax they wish to send.

To specify client defaults

Coversheets and letterheads

The coversheet option allows you to use a coversheet that will be applied to every page of the first document that you are sending as a fax.

The Letterhead option allows you to use a letterhead that will be applied to every page of the first document that you are sending as a fax.

Note: If the Letterhead box is grayed out, your fax only consists of a coversheet, and therefore no letterhead can be added.

Sending behaviour

Preview fax

The Preview fax option allows you to preview a fax before it is sent.

Time to send

The Time to send option allows you to send your fax immediately or defer sending your fax until an off peak time period.

Note: This applies to Outlook 2003 users only - the File Faxes in a separate folder option automatically saves notifications of successfully sent fax messages to a Sent faxes folder.

Note: The default settings are used each time an email is sent to a fax recipient, but they can be overridden before sending an email. This can be done by clicking the Zetafax options button, on the Compose Fax (Outlook 2003) or Fax Message (Outlook 2007) form.

The Zetafax Email Gateway is now configured and ready to use.

To find out how to set up more users, please see Setting up email gateway users.